Most errors in address data are not visible, yet they still cause problems. These include lower levels of productivity, ambiguity, potential duplicates, and higher mail returns. Merging databases, data analysis and list selection is more difficult. Reputation can be damaged through wrong, delayed or non-delivery.
This proven, free and secure service from address data experts AFD Software will provide you with an honest appraisal of the condition of the postal address data in your systems.
This service has successfully processed millions of records and delivered health check reports to hundreds of organisations giving them an accurate assessment of data and the knowledge needed to put right anything that’s wrong.
To use this service, please contact our Technical Support team at support@afd.co.uk.
Your data extract must include the following fields:
Our turnaround for the health check report is 3 working days as standard. Once the address data health check process is complete, we will email you with an address assessment report and discuss it with you.
We can refer to the data for 15 days, so we can answer any questions you may ask. After this it will be deleted.
Data should be supplied as a Comma Delimited Text File (CSV file) with the first row containing the field names. This is a common file format which can be exported from most database platforms and spreadsheet packages, and helps keep the file size down. This file should be placed in a ZIP file to reduce the file-size when submitting it to the service. We are also willing to accept other ANSI or ASCII text formats as long as they contain a common field separator (e.g. a tab, pipe, tilder, etc.) and records are separated by a line feed, carriage return or both.
To get the most from the service we recommend you supply all address records from your database; however, it is important that records are uploaded in a single file. If you hold records in a number of places, or need to export using a number of queries, the separate files produced will need to be combined. If this presents a difficulty please do contact support@afd.co.uk.
Health check on your address data will be conducted by an AFD specialist. A PDF summary report on the general state of your database, the accuracy of your postcode addresses and any problems identified will be emailed to you. AFD provide a range of address management solutions which may be able to provide further assistance to you in helping your firm maintain an accurate and healthy database.
Please note that only delimited or CSV files should be submitted to this service. The service does not accept Excel files. Excel has an inbuilt size limit so if you are checking a CSV file by using Excel it will not display more than around 65,000 records. CSV files have no upper limit so you can still submit the full file as exported from your database.
We serve thousands of organisations and a network of hundreds of partners across multiple industry sectors, enabling them to have full confidence in their contact data.