AFD Products: Mailsaver Manual

MAILING LABELS

Printing Mailing Labels

MailSaver's Label Printing facility can produce a wide range of mailing labels, bag labels and envelopes for use with your mailing. Choose the Print menu, Mailing Labels option (shortcut [Ctrl]+M) to launch the Print Labels window.

MailSaver's Label Printing facility can produce a wide range of mailing labels, bag labels and envelopes for use with your mailing.

If you have special printing needs - like form letters or catalogue overprinting etc, use MailSaver's 'Attach' facility to return the final Mailsort code to your database - then you will be able to use your database's built in features to complete these special tasks.

You can also Export the data for address labels as Comma Separated text for use in Mail Merge or to import into databases etc.

Label Layout Options

This part of the form defines the physical layout of pages of mailing labels. The right hand side of the window displays a visual representation of how the label sheet is made up - in terms of the number of columns and rows of labels on each page.

You should take care to ensure that you choose labels suitable for all the information to be printed on them - or data and pages may spill-over. If you intend to print Customer Barcodes, these will generally require deeper mailing labels than would otherwise be the case.

You should be aware that the final settings will be influenced by the printer's own limitations and 'built in' margins, by the actual label stock, and by the Windows Printer driver you are using.

Setting up mailing labels therefore usually involves measuring the physical sheet of labels and entering these values into MailSaver, then using the Test button, and making minor adjustments to the settings on a trial-and-error basis until a satisfactory result is obtained.

Option Description

Page Height The height of the page of labels - in millimeters.

Page Width The width of the page of labels - in millimeters.

Page Top Margin The distance between the top of the page, and the top of the first label - in millimeters.

Page Left Margin The distance between the left hand side of the page, and the left hand side of the first label - in millimeters.

Label Columns The number of columns of labels left-to-right across the page, MailSaver can print up to 4 columns of labels per page.

Label Rows The number of rows of labels top-to-bottom down the page, MailSaver can print up to 12 rows of labels per page.

Label Width The physical distance from the left hand side of one label, to the left hand side of the next one - ignoring any gap between the labels.

Label Depth The physical distance from the top of one label, to the top of the next one - ignoring any gap between the labels.

Barcode Weight If using Customer Barcoding, this factor, usually set between 1 - 9, allows you to adjust the thickness of the barcode stripes according to your own printer's physical printing characteristics. Typical Settings are: Dot printer 1-3, Inkjet printer 3-6, Laser Printer 8-9. Your Royal Mail Account manager should be able to provide technical specifications of the barcode, and print samples.

Setup This button allows you to choose the Windows printer to print your labels to.

Font
The Font button allows you to select a suitable Windows Typeface and font size for printing your labels. Remember to choose a size that will allow all of the address (and barcode if selected) to properly fit on your chosen labels.

If you are claiming OCR discount, you should ensure that the font you select (and the printer quality you use) properly qualifies for this standard.

Your Royal Mail Account Manager can assist you in ensuring that your mail items meet the OCR standards.

Settings The settings drop-down box displays a list of all the label settings you have set up. To use a different setting, simply click your chosen one. To create a new setting, simply type a new setting name in the box, then press the 'Save' button. In this way you can develop your own settings, based on an existing one.

Save Saves the changes you have made to the current label settings

Printing Options

To print a Test Page, Mailing Labels, Cheshire Labels or Bag Labels, choose the label settings (see above), then use the Printing Options panel.

Option Description

Mailing Labels This option specifies that standard mailing labels are to be printed

Cheshire Labels This option specifies that labels should be printed where the first label of each Bulk Mail selection is marked with the marker character (usually the '*' (asterisk) character). Cheshire labels do NOT normally use bag labels as separators.
Technical Note:
To allow advanced users to 'tune' the layout of Cheshire Labels for specific Cheshire machines, two settings in the relevant Label Section of the MailSave.ini in your main Windows folder can be altered manually as follows:

Marker Offset = -120
Marker Font = WingDings 2

Marker Offset is used to position the Cheshire marker character to the left or right of the label body text - a negative number positions to the left, a positive number to the right. If missing, Mailsaver will print the marker character to the left of the label body.

Bag Labels This option specifies a separate run of mail-bag labels containing the summary selection statistics for the selection

CBC Barcode
This check-box allows you to optionally switch on Customer Barcode printing - when you are not claiming Low Sort Barcode discount. It is forced on when you are using Low Sort Barcode sortations - as these are based on Barcode services. Remember that you will need deeper mailing labels if you are using barcodes!

Bag Label Separators This check-box causes a bag label to be printed at the start of each Bulk Mail selection - and, where more than one bag is required for the selection, wherever the next bag should begin. This facility, usually used with Mailing Labels, provides a very clear indication to the packing team, as to when a mailbag change occurs - as well as providing a label for the bag itself.

Left Align Mailsort Code Should your Mailsort Account Manager or your own needs dictate that you require the mailsort code to be left aligned with the address this otion will do so. (It is right aligned by default).

Town in Capitals Royal Mail prefers the Post Town to be printed in CAPITAL LETTERS - which greatly assists mail sorting. If your data is in normal upper and lower case letters, or you have used MailSaver's capitalisation tool, this option will print the Town in capital letters.

Suppress County It is not necessary to print the postal county if your address contains a postcode. This option instructs MailSaver to omit the county from labels, wherever a postcode is present. This saves space on the labels - and is a useful way of helping prevent spill-over of text on labels, especially when Customer Barcodes are used.

Starting Mailsort Code
Sets the mailsort code from which to begin label printing. By setting this and the Ending Mailsort Code, it is possible to print or re-print sections of labels as required. The Line Listing report is a useful reference document which will help you choose which selections to print.

Printing mailsort Codes 0 to 0 will print the non-sortable part of your mailing, which should be sent through the normal postal service
Printing Mailsort Codes 1 to 99999 will print the sortable part of your mailing.

Ending Mailsort Code Sets the mailsort code at which to end label printing.

Print All Prints all Bulk Mail records

Print Directs Prints direct selection records only. Useful if you wish to separate out direct and residue selections.

Print Unsortable & Residues Prints unsortable and residue selection records only. Useful if you wish to separate out direct and residue selections.

Cancel The Cancel button will be enabled during label print runs. If you wish to stop the run, simply click this button. It is not available at other times.

Test The Test button prints a single sheet of labels, using the current settings to help you ensure the settings are correct.

Print Starts the printing of your chosen type of labels - according to the current settings.

Option	Description
Page Height	The height of the page of labels - in millimeters.
Page Width	The width of the page of labels - in millimeters.
Page Top Margin	The distance between the top of the page, and the top of the first label - in millimeters.
Page Left Margin	The distance between the left hand side of the page, and the left hand side of the first label - in millimeters.
Label Columns	The number of columns of labels left-to-right across the page, MailSaver can print up to 4 columns of labels per page.
Label Rows	The number of rows of labels top-to-bottom down the page, MailSaver can print up to 12 rows of labels per page.
Label Width	The physical distance from the left hand side of one label, to the left hand side of the next one - ignoring any gap between the labels.
Label Depth	The physical distance from the top of one label, to the top of the next one - ignoring any gap between the labels.
Barcode Weight	If using Customer Barcoding, this factor, usually set between 1 - 9, allows you to adjust the thickness of the barcode stripes according to your own printer's physical printing characteristics. Typical Settings are: Dot printer 1-3, Inkjet printer 3-6, Laser Printer 8-9. Your Royal Mail Account manager should be able to provide technical specifications of the barcode, and print samples.
Setup	This button allows you to choose the Windows printer to print your labels to.
Font	The Font button allows you to select a suitable Windows Typeface and font size for printing your labels. Remember to choose a size that will allow all of the address (and barcode if selected) to properly fit on your chosen labels. If you are claiming OCR discount, you should ensure that the font you select (and the printer quality you use) properly qualifies for this standard. Your Royal Mail Account Manager can assist you in ensuring that your mail items meet the OCR standards.
Settings	The settings drop-down box displays a list of all the label settings you have set up. To use a different setting, simply click your chosen one. To create a new setting, simply type a new setting name in the box, then press the 'Save' button. In this way you can develop your own settings, based on an existing one.
Save	Saves the changes you have made to the current label settings

Address, Postcode and Bank solutions